HealthVault for Providers

WHAT IS MICROSOFT HEALTHVAULT?

Microsoft HealthVault is a trusted place for people to gather, store, use, and share health information online. 
The HealthVault account owner decides who can see, use, add, and share info, and which health apps will have access to their health information.

For more information, please visit: (www.healthvault.com)

WHAT IS IN IT FOR YOU WITH IN TOUCH EMR?

In Touch EMR is now integrated with Microsoft HealthVault. What this means is that your patients can manage their information online virtually anywhere and you as their provider has the capability to access that information and collaborate with the patient in managing certain health information.

HealthVault can help healthcare providers:

  • Improve patient satisfaction through easier communication
  • Manage practice overhead by exchanging information with patients electronically
  • Implement Meaningful Use 2014 Edition patient engagement objectives of the U.S. HITECH Act.

 

Currently, In Touch EMR provides integration with the following health records: 
1. Allergies
2. Medication
3. Height
4. Weight
5. Blood Pressure

In Touch EMR together with HealthVault can help you sharecollaborate, and engage with your patients in new ways. This is an opportunity to better serve your patients and build lasting relationships.

 

HOW DOES IT WORK?

You get to retrieve the patient’s health information from their HealthVault account directly into your notes. This enables you to update their information seamlessly as they update their information online through HealthVault. In addition, if patients request to get an updated treatment record (CCDA, allergy, medication and vital statistics), you can do so by transferring records to HealthVault straight from In Touch EMR.

 

A. GENERATE THE PATIENT PORTAL LOGIN AND ADVISE THE PATIENT TO CONNECT WITH HEALTHVAULT.

For more information you can go to the lecture on How to Generate a Patient Portal Login.

Note: When generating the patient portal login, ensure that the patient has a valid email address (it doesn’t need to be a Microsoft Outlook email address).

B. PATIENT GRANTS THE IN TOUCH EMR APPLICATION AUTHORIZATION TO CONNECT WITH MISCROSOFT HEALTHVAULT :

1. Your patient will receive an email confirmation with their login credentials after you generate that patient login.

2. Patient logs in to the patient portal.

3. Patient generates a link between In Touch EMR and HealthVault

For first time users who have not yet established connection between In Touch EMR and Microsoft Healthvault, click “Click Here”.

a. Patients who do not have an account must select “Click here” where they would be redirected to healthvault site to establish an account.

Note: Patients would need to sign in using their Microsoft account and password. If they do not have a Miscrosoft Account, they can make an account at http://www.microsoft.com/en-us/account/default.aspx or select the ‘Sign up now” link below.

b. If the patient has a Microsoft HealthVault account, then they can click on “Connect to HealthVault” button and fill in the details.

4. An email is sent from In Touch EMR to the patient with the identity code and procedure to establish link with his or her HealthVault account.

5. Once the patient successfully linked his or her HealthVault account with In Touch EMR, the user receives an email from HealthVault.

6. Patients can start managing their own information.

C. PULLING INFORMATION FROM THE PATIENT’S HEALTHVAULT ACCOUNT:

*Patient has added weight, blood pressure, allergy, medication data in HealthVault.

1. Select the components you would like to pull from HealthVault when you are doing your documentation.

2. All the newly added items by the patient in HealthVault are displayed in a dialog box. Select “Add” to add the compoenents to your notes.

3. The selected information will be displayed on your documentation. Remember to save the subjective section.

D. TRANSFERRING DATA TO THE PATIENT’S MICROSOFT HEALTHVAULT ACCOUNT:

*New allergy was added.

*Vital Signs updated.

1. Select the components you want to transfer.
2. Select ‘Transfer’
3. Remember to save the subjective section.

*Data is now transferred to the patient’s Microsoft HealthVault account.

E. PULLING MODIFIED DATA FROM HEALTHVAULT

*Patient updated his or her information in HealthVault.

1. Select the components you would like to pull from HealthVault.

2. Select Modify to update the record on the document in progress.

3. Data has been added. Remember to save your changes.

Note: If you are modifying the patient’s record, i.e Updated Dopamine. You can select transfer so it will also update the patient’s record in HealthVault.

F. DELETED DATA

*Deleted allergy in HealthVault account.

1. Select “Pull” to get the updated and deleted data from HealthVault. 
2. Select Remove so the deleted information will also be removed from your notes.

* Provider deleted Dopamine from list of medications.

G. TRANSFERRING CONSOLIDATED-CLINICAL DOCUMENT ARCHITECTURE (CCDA): EXPORTING AMBULATORY DATA SET

The following information can be exported from EMR and transferred directly to the Patient’s HealthVault account. 
ALLERGIES, ADVERSE REACTIONS, ALERTS
MEDICATIONS
SOCIAL HISTORY
VITAL SIGNS
ENCOUNTERS
PROBLEMS
IMMUNIZATIONS
PLAN OF CARE
PROCEDURES
REASON FOR REFERRAL
RESULTS
FUNCTIONAL AND COGNITIVE STATUS

*The CCDA standard is probably best known as the basis for the Continuity of Care Document (CCD).
The CCDA contains clinical content consists of a mandatory textual part (which ensures human interpretation of the document contents) and optional structured parts (for software processing).

Mandatory Elements for the CCDA Transfer:

1) Patient Information:
(a) Name
(b) Date of Birth
(c) Address
(d) Phone Number
(e) Gender
(f) Marital status
(g) At least one document linked with an appointment

2) Clinic Information (with which the appointment is bound)
(a) Office address
(b) Phone number

3) Provider Information (with which appointment is bound)
(a) Phone number
(b) NPI

4) Documentation requirements:
If medication, allergy, problem list and/or encounter diagnosis are entered, the entries should be complete.

The CCDA transfers will appear under the Documents of the patient’s HealthVault.

To test whether the CCDA is being generated correctly or not, you can go to Patient >Transition of Care >Export > Select the Patient

In here, you will be able to download the XML file (XML-based markup standard is intended to specify the encoding, structure and semantics of clinical documents for exchange) as well as view the exported document by selecting ‘Display’.

Important Note: If this option is not available in your In Touch EMR, please contact your account manager.

Viewing the exported data: What information is displayed?